Following a successful deployment of a web-enabled Environmental Information System in 1999, ENKON was retained in 2002 to deploy and host the new web-based Land Information System (LIS) for Lafarge’s properties and facilities across North America. Currently, relevant agreements and documents have been added for thousands of properties and facilities. ENKON was responsible for managing the data upload process for this system, including scanning documents, uploading data sets from EXCEL spreadsheets and Access databases, and manual data entry of information.
The administration of these land assets is managed through related records and specially designed business processes for agreements and leases, permits and licences, acquisition and divestment, and Property and Business Tax. For each property, information is captured on the legal description and ownership of the property, access rights and the previous owner of the surface and sub-surface land. The reporting capabilities are extensive, allowing both pre-defined, pre-formatted reports to be run on a routine basis and user-defined report templates to be created on the fly, and the output exported to a variety of file formats. The system also includes a multimedia management module for embedding files such as documents and photos within individual records and within a central repository, organized by media type and category. GIS is also a major component of the system, giving users access to spatial data pertaining to the location of their properties and property features. The EIS has become a component of the more extensive LIS, giving Environmental Managers access to the powerful mapping and reporting capabilities of the LIS.
In 2006, ENKON deployed the Integral Land and Viridian Environmental Management Information Systems for Hanson Aggregates. This system encompassed tools to manage both vital land related and environmental data. Hanson was particularly interested in taking advantage of ENKON’s Land Agreement and Environmental Permit tracking systems, and contracted with ENKON to assist with entering both environmental permit and land agreement information.
ENKON developed permit data upload procedures and protocols that could be utilized company wide, and processed in excess of two thousand permit documents for Hanson. Most of the files processed had already been scanned and were simply provided to ENKON for entry into enviroLIS; however, in many cases, the files were obtained by visiting multiple sites (site visits occurred for seven regions) where the actual documents were pulled from the Hanson filing cabinets and scanned. Once the documents were in hand, they were processed such that all relevant permit metadata and time-based conditions were entered.
Likewise, Hanson contracted with ENKON to provide data migration and data entry services for its land information. ENKON staff worked with Hanson’s corporate staff to establish data upload procedures and protocols that could be utilized company wide. Additionally, through a variety of methods, ENKON provided direct assistance to Hanson in entering land agreement information (e.g., royalty agreements, easements, etc.). Over 500 land agreements were reviewed and entered directly into enviroLIS for Hanson. Data regarding an additional 2,200 land agreements was migrated from a pre-existing Hanson database.
Entering land agreement information involved obtaining, scanning and reviewing several hundred confidential legal documents; vital metadata and specific time based tasks were extracted from these documents and entered into Integral on behalf of Hanson. The tasks entered into Integral enabled Land Managers to stay on top of all agreement related responsibilities, as each Land Manager was responsible for adhering to the provisions hundreds of agreements.
Examples of other clients that use our Viridian CloudWorks and/or Integral CloudWorks enterprise application suites includes:
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