enviroLIS ERP Benefits

Benefits of an ERP Land Management Solution

An organization's size, type of business, and complexity will dictate the strategies for land management within the organization. Many organizations that have a large number of operating facilities located across many regions have moved toward a more standardized and centralized strategy by taking advantage of web based ERP solutions. Critical questions should be considered when considering implementing a software solution such as:

does the functionality of the proposed data model meet the corporation business requirements;
does the standardized data structure and attributes meet the information requirements of land managers and other key personnel;
does the personnel responsible for updating and maintaining region-specific data need to be identified and trained; and
does the Land Management System meet the needs of all anticipated key users at the corporation.

You will derive a number of benefits from implementing a ERP land management solution, such as Integral, for your operations. Some of the benefits that can be realized include:

Standardized Approach to Land Management across the organization o The Land Information System will assist you in applying a standardized approach to land management across divisions and the company as a whole. o The Land Information System can be used as a training tool for land managers as it incorporates many of the land business processes. Centralized Data Storage for Powerful Reporting Capabilities o Entering data into one centralized database only minimizes duplication of data entry. (The same information is not entered many times into different systems by different groups). This will assist in reducing data entry costs and will increase the value of the data. o Reports across Sites, Divisions and the company as a whole are created easily as the data are all in one location, providing powerful reporting capabilities. o No loss of information occurs with a change in staff. (Information exists outside of staff’s own files so does not disappear when they change positions). Notification of Key Dates and Activities o Management will be notified about the status of key dates and activities, such as renewing mineral tenures or lease agreements. o Multiple notifications for many recipients can be automated for critical dates to prevent these from being missed. o Penalties are avoided and advance-payment discounts fully utilized through creating work flows that incorporate automated reminders. Wider Access of Information through use of the Internet o Wide access to important land information is provided in a very cost-effective manner through an Internet portal. This increases the value of your information because it has wider distribution. o Information can be integrated into other applications to provide additional distribution and consistency across sources. o Personnel have easy access to information from anywhere with an Internet connection and at any time. Business Analysis to Improve Decision Making o The system can compare information in the database to recommend actions to be taken based on specified business rules. (For example, in the Tax module the system will compare this year and last year’s tax assessments to suggest if an appeal should be undertaken). Leverage the Investment o One group may increase the functionality of the system, while a second group also has the same need and can benefit from this work. Both groups then benefit from the enhancement. For example, environmental managers may want to take advantage of the system framework that has been set up for land management process.

Standardized Approach to Land Management across the organization

o The Land Information System will assist you in applying a standardized approach to land management across divisions and the company as a whole.

o The Land Information System can be used as a training tool for land managers as it incorporates many of the land business processes.

Centralized Data Storage for Powerful Reporting Capabilities

o Entering data into one centralized database only minimizes duplication of data entry. (The same information is not entered many times into different systems by different groups). This will assist in reducing data entry costs and will increase the value of the data.

o Reports across Sites, Divisions and the company as a whole are created easily as the data are all in one location, providing powerful reporting capabilities.

o No loss of information occurs with a change in staff. (Information exists outside of staff’s own files so does not disappear when they change positions).

Notification of Key Dates and Activities

o Management will be notified about the status of key dates and activities, such as renewing mineral tenures or lease agreements.

o Multiple notifications for many recipients can be automated for critical dates to prevent these from being missed.

o Penalties are avoided and advance-payment discounts fully utilized through creating work flows that incorporate automated reminders.

Wider Access of Information through use of the Internet

o Wide access to important land information is provided in a very cost-effective manner through an Internet portal. This increases the value of your information because it has wider distribution.

o Information can be integrated into other applications to provide additional distribution and consistency across sources.

o Personnel have easy access to information from anywhere with an Internet connection and at any time.

Business Analysis to Improve Decision Making

o The system can compare information in the database to recommend actions to be taken based on specified business rules. (For example, in the Tax module the system will compare this year and last year’s tax assessments to suggest if an appeal should be undertaken).

Leverage the Investment

o One group may increase the functionality of the system, while a second group also has the same need and can benefit from this work. Both groups then benefit from the enhancement. For example, environmental managers may want to take advantage of the system framework that has been set up for land management process.